NEW WORKS GRANT FAQ’s


  1. When is the deadline for the New Work Grant application?
    Thursday, October 25, 2018 at 11:59 PM is the deadline for all QAF Grant Applications. NO EXCEPTIONS

  2. What does "New Work" mean?
    New work means original or interpretive work/projects created by an artist that have never been presented to a general audience.
     
  3. How do I apply for a QAF Grant?
    All eligible QAF applicants must fill out and submit a grant application. Access the online application here.

All applicants should review the guidelines carefully to determine eligibility.
 

If you are new applicant you must create an account with a working email and a password in order to login to the online application.

 

If you are a returning applicant you can use the same email from previous applications but you must create a new password for your 2018 QAF application login account.

 

Please retain your email and password as this login information will give you access to the application and all reporting forms if funded.

4. Do I need to attend an information session?
If you are a NEW 2019 APPLICANT or have not applied within the last 2 years then YES you  MUST ATTEND AN APPLICATION INFORMATION SESSION in one of the following ways:

      1. Attend a one-on-one meeting with a QCA staff member
      2.  Attend an informational group session 

            If after attending one of the above you need more help, the QAF staff is                    available or you can view On-line Tutorial for your future reference available HERE. 

5.     I received a QAF Individual Artist grant last year. I am eligible to apply this year?    If you received a QAF New Works grant last year, we ask that you wait one year to re-apply. There are other funding opportunities for individual artists through the QAF grant program. Please review the guidelines to see if you are eligible.

  1. I have questions regarding my project ideas and would like my application draft read. 
    Contact Grants and Residencies Manager, Dan Bamba at dbamba@queenscouncilarts.org or (347) 505-3017.
    All requests for draft review should be made at least two weeks in advance of the application deadline.
     
  2. How much time do I have to complete a New Work Grant funded project?
    QAF funding is for one year. If funded, your proposed project must be completed and presented to a Queens audience sometime between January and December of the year you receive the grant.
     
  3. What happens after I turn in my QAF application?
    QCA staff will review your application for completeness and contact you via email if your application is incomplete. Please check your email regularly after submitting your application as you will have a limited amount of time to fix any application errors. A panel comprised of 5-7 art administrators, community leaders and artists will review the QAF applications and make funding recommendations. The QCA executive board will review the recommendations and DCA will provide final approval. QCA staff does not vote on QAF applications.
     
  4. When will I find out if I received a QAF grant?
    Letters of notification will be made upon approval of the Board and sent to applicants no later than January 2018.
     
  5. What can I do if I disagree about the panel decision regarding my application?
    There is not an appeals process for the New Work Grant. Nevertheless, you should contact the QAF Grants and Resource Director for information regarding panel comments. It is helpful to review panel comments even if you received funding, as they provide applicants valuable information for future grant applications.
     
  6. When is the QAF money awarded?
    Once the notifications are sent out you will be required to sign and return a QAF Cultural Contract as well as a W-9 Form. Please be aware that monies may not become available until mid-year. Please plan your projects/programs accordingly.
      
  7. What are my responsibilities if I receive a New Work Grant?
    Awardee recipients must sign a cultural contract with QCA before receiving the award check. The cultural contract outlines grant recipient responsibilities:
    Reporting: Grant recipients agree to submit required Interim and Final reports by the designated deadline.
    Maintenance of level of service: Grant recipients agrees not to materially reduce or vary the scope of its service to the general public as set forth in the application for support without the express written consent of QCA.
    Risk of operation: Grant recipients shall assume all responsibility for the risk of operation related to program(s) supported by such assistance and hereby absolve and hold QCA harmless of liability relating to the program(s).
    Insurance: Grant recipients shall carry all insurance required by law.
    Proof of Residency: Individual artist recipients must show proof of Queens residency before receipt of check. Accepted forms of proof are a valid NY State Drivers license, IDNYC card, current lease agreement with name (for Queens residence or studio), recent utility bill (with recipient's name and address).
    Completion of IRS W-9 form: Requires valid tax ID number. QCA will send this form to you.
    Mention of support: In any and all publicity produced for the projects covered in this Contract (including but not limited to programs, publications, books, catalogs, films, videos, exhibitions, web pages, e-blasts, newspaper and journal articles, etc.), the Grantee shall credit the Queens Council on the Arts and the appropriate funder.

    In the event of failure to comply with all the terms of the cultural contract, grant recipients will be held liable to return the entire grant amount to the Queens Council on the Arts.

13.  Do I need to have fiscal sponsorship?
No. Individuals apply without a fiscal sponsor to the New Work Grant.

14.  Do I need to show other income if I am an individual applying to the New Work Grant?
Yes. Even though QAF New Artist Work Grant is for a set amount of $3,000 your budget MUST show at least 25% of your income coming from other sources. QCA will not fund 100% of your project.

15.  Do I need to have a letter of agreement from the venue where my proposed project is going to take place?
No. However, you are highly encouraged to submit a letter of agreement from a proposed Queens venue, on the venue’s letterhead, where proposed project will take place. Proposals with letters show a well-thought-out and determined plan.


Questions about the Online Application

1.     How do I access the application?

      You must create an account to access the application.

      If you are new applicant you must create an account with a working email and a password in order to login to the online application.

      If you are a returning applicant you can use the same email from previous    applications but you must create a new password for your 2019 QAF application login account.

 

      Please retain your email and password, as this login information will give you access to the application and all reporting forms if funded.

2.     I am not good with computers, can I mail my attachments?
No, QCA will not accept any mailed materials. Please contact QCA well in advance of the deadline with questions or find a technology savvy friend to assist you.
 

3.     How do I find out my legislator district numbers?
Enter your address into the search section at “Who Represents Me?” on the League of Women Voter’s NYC website. There are tabs for city, state and federal representatives. You only need to include the district numbers, not the representatives' names.
 

4.     What are the guidelines for submitting work samples and supplemental materials? What is the maximum file size?
- QAF individual artist grant applicants are REQUIRED to submit work samples. 
- You may combine work sample types if that best represents your artistic practice, but you can not exceed 6 work samples total and only 2 of the 6 can be video samples. 
- No promotional videos or stills. 
- All .jpg, .doc, .pdf and audio files should be uploaded to the application. 
- Each uploaded work sample cannot exceed 10 MB in size. 
- Video work samples are not subject to this restriction because they are uploaded to         YouTube first.
  Each uploaded supplemental material file cannot exceed 10 MB in size. PDF files are recommended but not required. 

5.     How do I attach a video work sample to my online application?
All video work samples must be uploaded to YouTube and the YouTube URL must be provided in the corresponding YouTube URL box in the online application.
6.     I would like to keep my YouTube video sample private rather than public. How do I do this?
While you cannot use a password protected private YouTube video, you can change the video’s settings to be “unlisted.” This means only those with the direct link can view the video. Read more about YouTube privacy settings here


Got More Questions?

Did we miss something? Do you have a question specific to your project?
Contact Grants and Residencies Manager, Dan Bamba at dbamba@queenscouncilarts.org or (347) 505-3017.